2018 EGU Annual General Meeting

  • May 29,2018


Meeting will be held July 15 via Virtual Meeting


Empire GU will hold its Annual General Meeting (AGM) on Sunday, July 15, 2018 via virtual meeting. Meeting information, including time and login/dial-in, will be made known and distributed well in-advance of the meeting.

DEADLINES

Proposed Agenda Items (from membership) - June 15 (Friday) by 5pm

Candidates for Board Positions - June 15 (Friday) by 5pm

RSVP for AGM - July 12, 5pm


PROPOSED AGENDA ITEMSAny proposed agenda items from the membership will be accepted until the deadline and should be directed to Pat Moroney, VP Communications, at  communications@empiregurugby.com.  Deadline for proposed Agenda Items is FRIDAY, June 23, at 5p


Empire GU Board Positions Board of Directors candidates must be a member in good standing of a member club which is also in good standing with EGU.
Individuals who are CIPPed to a full-member club in good standing may nominate individuals to be candidates for any Office by written notice to the VP of Communications no later than the thirty (30) days before the Annual General Meeting (AGM) and any such nominations shall be listed in the agenda published for the AGM. Candidates should present a short-written summary to present their candidacy (to include experience and thoughts on position). This will be presented to the membership in advance of the AGM.


If there is no candidate for an Office, as reflected in the agenda for the Annual General Meeting, nominations for such Office may be made at the meeting.


All nominations, and supporting summary, should be directed to Pat Moroney, VP Communications, not later than June 15 at 5p, at communications@empiregurugby.com


A list of EGU Board positions is listed below. Position descriptions can be found in Section 4.07 of the EGU Bylaws.

EGU Board of Directors Seats 

President: Ken Pape is the incumbent; he is seeking re-election

VP Operations: Open Seat

VP Governance: Gary Heavner is the incumbent

VP Communications: Open Seat

VP Finance: Jenn Salomon is the incumbent; she is seeking re-election

ED Women: Jennifer Jones is the incumbent; she is seeking re-election

ED Men: Lex Maccubbin is the incumbent; he is seeking re-election

ED Sevens: Rosalie MacGowan is the incumbent 

ED Referees: The Executive Director of Referees is appointed by the Rugby Referee Society of New York and represents the interest of the Referees Societies of RRSNY and NYSRRS on the Executive Committee.

RSVP for AGMClubs are REQUIRED to RSVP for the AGM no later than 5p July 12. Clubs which do not RSVP are considered to be not in good standing by Empire GU's Executive Board. Clubs not in good standing are ineligible to vote on Empire GU matters. Per EGU Bylaws, Proxies are not permitted. A quorum is necessary to conduct the business of the AGM (a quorum is defined as one-quarter of the voting members in good-standing). 


Per EGU Policy (Policy Manual 4.5: Member Club Participation in EGU Meetings):Each Empire GU-member club is expected to participate in Empire GU Board calls, AGMs and other interactions with the Empire GU Board. The club President (or the club's functional equivalent) is strongly encouraged to directly participate in all appropriate EGU matters, as they serve as the chief officer of their respective club. Should the club President not be available, another person may be designated. If a club chooses to have another individual other than its President (or functional equivalent) speak on its behalf, that other person (including their name, CIPP number and club title) must be communicated to the Empire GU Board, in advance of the respective meeting.  


Please forward Club Name, Voting Member Name/CIPP#, to info@empiregurugby.com. Deadline to RSVP is 5p July 12.