2019 EGU Annual General Meeting

  • May 01,2019

Meeting will be held July 14 via Virtual Meeting


Empire GU will hold its Annual General Meeting (AGM) on Sunday, July 14, 2019, at 7:30pm via virtual meeting. Meeting details are as follows:


2019 EGU Annual General Meeting (AGM)
Sun, Jul 14, 2018 7:30 PM - 9:30 PM EDT
Web Link: https://global.gotomeeting.com/join/597169941
Dial-In: +1 (872) 240-3212
Access Code: 597-169-941


PROPOSED AGENDA ITEMS

Any proposed agenda items from the membership will be accepted until the deadline and should be directed to Melanie Pastuck, VP Communications, at communications@empiregurugby.com.  Deadline for proposed Agenda Items is FRIDAY, June 22, at 5p



RSVP for AGM
Clubs are REQUIRED to RSVP for the AGM no later than 5p July 11. Clubs which do not RSVP are considered to be not in good standing by Empire GU's Executive Board. Clubs not in good standing are ineligible to vote on Empire GU matters. Per EGU Bylaws, Proxies are not permitted. A quorum is necessary to conduct the business of the AGM (a quorum is defined as one-quarter of the voting members in good-standing).


Per EGU Policy (Policy Manual 4.5: Member Club Participation in EGU Meetings):Each Empire GU-member club is expected to participate in Empire GU Board calls, AGMs and other interactions with the Empire GU Board. The club President (or the club's functional equivalent) is strongly encouraged to directly participate in all appropriate EGU matters, as they serve as the chief officer of their respective club. Should the club President not be available, another person may be designated. If a club chooses to have another individual other than its President (or functional equivalent) speak on its behalf, that other person (including their name, CIPP number and club title) must be communicated to the Empire GU Board, in advance of the respective meeting.


Please include Club Name, Voting Member Name and CIPP#, to info@empiregurugby.com. Deadline to RSVP is 5p July 11.


Empire GU Board Positions 

Board of Directors candidates must be a member in good standing of a member club which is also in good standing with EGU.

Individuals who are CIPPed to a full-member club in good standing may nominate individuals to be candidates for any Office by written notice to the VP of Communications no later than the thirty (30) days before the Annual General Meeting (AGM) and any such nominations shall be listed in the agenda published for the AGM. Candidates should present a short-written summary to present their candidacy (to include experience and thoughts on position). This will be presented to the membership in advance of the AGM.


If there is no candidate for an Office, as reflected in the agenda for the Annual General Meeting, nominations for such Office may be made at the meeting.


Upon adoption of bylaw change in 2018 designating the term of office for officers as two (2) years, the terms of office are now effective for the following: President, VP Communication, ED Men, ED Women; Terms of office will remain at one (1) year for the following: VP Operations, VP Finance, VP Governance, ED Sevens; elections held at 2019 AGM and forward, all terms of office shall be for a period of two (2) years.



All nominations, and supporting summary, should be directed to Melanie Pastuck, VP Communications, not later than June 14 at 5p, at communications@empiregurugby.com.


A list of EGU Board positions is listed below. Position descriptions can be found in Section 4.07 of the EGU Bylaws.

Open Board Seats 

VP Operations

VP Governance

VP Finance

ED Sevens


Board Seats Open in 2020 

President

VP Communications

ED Women

ED Men


ED Referees: The Executive Director of Referees is appointed by the Rugby Referee Society of New York and represents the interest of the Referees Societies of RRSNY and NYSRRS on the Executive Committee.